Invoicing & accounting, beautifully simple
Send invoices, track expenses with AI receipt scanning, reconcile your accounts, and stay on top of your quarterly tax returns — all from one clean, affordable dashboard.
30-day free trial · From £1.99/mo · No credit card required · Cancel anytime · UK only
Real feedback from real freelancers
"I used to dread invoicing and tax time. InvoiceFlow makes it so simple — I just snap my receipts and it does the rest. My accountant loves it too."
"Switched from a spreadsheet. The quoting tool alone saves me an hour a week, and I actually understand my finances now. Great value at £4.99/month."
"I gave my accountant access and she said it's one of the cleanest sets of books she's seen from a freelancer. The AI reconciliation is genuinely impressive."
A fraction of the cost of
InvoiceFlow — same features, fraction of the price
Built for people who work for themselves
Whether you're just starting out or growing fast, InvoiceFlow keeps your finances under control without the complexity.
Freelancers
Invoice clients, track every expense and keep HMRC happy — without needing an accountant on speed dial.
Sole Traders
Stay on top of your self-assessment, quarterly returns and day-to-day finances without the spreadsheet chaos.
Small Businesses
Give your team and accountant access, reconcile bank statements with AI, and get real financial insights.
Contractors
Log receipts on the go with AI scanning, track project expenses, and generate professional invoices in seconds.
Built for the way you work
As HMRC's Making Tax Digital rules continue to evolve, InvoiceFlow bridges the gap between affordable software and the ease of use your accountant actually needs.
Unlimited Invoices & Quotes
Create and send unlimited professional, branded invoices and quotes. Clients can accept quotes online straight from their email — and their signature and proof of acceptance are recorded onto the quote as a permanent record. Track payment status in real time and send automatic reminders.
Expense Tracker
Log and categorise every business expense with a full tracking system. Upload receipts manually or let our AI scan and extract the data automatically.
AI Receipt Scanning
Point your camera at any receipt and our AI instantly extracts the amount, date, and category — no manual typing required. Unlimited scans, no cap.
Smart Bank Reconciliation
Upload your bank statements and InvoiceFlow's AI automatically matches transactions against your invoices and expenses — keeping your books balanced. Automatic bank feeds are coming soon.
Quarterly Tax Returns
Prepare and organise your quarterly VAT and tax returns with ease. InvoiceFlow is designed to bridge the gap between complex tax rules and simple, affordable software — MTD ready.
Accountant Access
Grant your accountant secure access to your InvoiceFlow account so they can review, download, and work with everything they need — no back-and-forth emails.
Designed for Making Tax Digital (MTD)
MTD laws are changing — and InvoiceFlow keeps you compliant today. Full includes direct HMRC submission for VAT Returns and Income Tax Self Assessment, plus compliant digital record keeping and CSV export to your accountant. Automatic bank feeds are coming soon.
The features your accountant wishes you had
InvoiceFlow bridges the gap between you and your accountant — giving them clean, organised data and giving you peace of mind at tax time.
Built to work with your accountant
Give your accountant secure read-only access. They can download reports, review your books, and prepare your tax return — no more emailing spreadsheets.
AI receipt scanning — snap & forget
Just photograph your receipts. Our AI extracts the amount, date, supplier and category automatically. Works on paper receipts, PDFs and email attachments.
Bank reconciliation in seconds
Upload your bank statement and InvoiceFlow matches transactions to your records automatically — the same feature that costs £30+/month elsewhere. Automatic bank feeds are coming soon.
Tax-ready reports, always
Profit & loss, expenses by category, VAT summaries — all generated instantly and formatted the way HMRC and accountants expect.
A tour of InvoiceFlow
Clean, intuitive screens designed for real-world use — not accountancy degrees.
A clear overview of your revenue, collected invoices, overdue amounts, quick actions and AI financial insights — all at a glance.
How we compare to the big names
Xero, QuickBooks and FreeAgent are great — but they're built for larger businesses and priced accordingly. InvoiceFlow gives UK freelancers and sole traders the same power at a fraction of the cost.
| Feature | InvoiceFlowBest value | Xero | QuickBooks | FreeAgent |
|---|---|---|---|---|
| Unlimited invoices & quotes | ||||
| AI receipt scanning | Add-on | |||
| AI bank reconciliation | ||||
| Accountant access | ||||
| MTD-ready reporting | ||||
| Quarterly tax prep | ||||
| 30-day free trial | ||||
| Monthly price (from) | £1.99 | £33+ | £30+ | £19+ |
No credit card required
Start your 30-day free trial
Join UK freelancers already saving hours every month. From just £1.99/month — less than a coffee a week.
No credit card required · Cancel anytime · GDPR compliant · UK only
Plans for every stage of your business
Start with a 30-day free trial on Full or Lite — no credit card needed. Add Quote XL or extra businesses as you grow.
InvoiceFlow Full
Everything in Lite, plus the complete accounting suite.
Everything in Lite, plus:
- AI receipt scanning with automatic category detection
- Bank statement import with AI auto-sort & matching
- Full bank reconciliation with AI auto-matching and bank rules
- VAT Returns (MTD) with direct HMRC submission
- Income Tax Self Assessment (ITSA/MTD) quarterly submissions
- CIS statements and contractor/subcontractor deductions
- Supplier bills management with recurring bills
- Full Chart of Accounts and Trial Balance
- Profit & Loss, Aged Debtors and Aged Creditors reports
- Budgeting and cash flow forecasting
- Projects & job costing with profitability tracking
- Time tracking and mileage tracking
- Fixed assets and depreciation schedules
- Recurring expenses
- Credit notes and purchase orders
- Document management with renewal tracking
- Client portal for customer document sharing
- Tax deadline calendar and reminders
- Multi-business support (add additional businesses)
- Free accountant access — they get the app free & can manage everything once you grant access
- Dark mode and mobile app (PWA)
30-day free trial · then £4.99/month · cancel anytime
InvoiceFlow Lite
Unlimited professional invoicing & quoting — with AI-assisted quotes and online client acceptance.
- Unlimited professional invoices — send as many as you like
- Unlimited quotes & estimates
- Your business logo & branding on every document
- Choice of colour templates & styles
- Multiple professional PDF templates
- AI-assisted quote writing — we help you word & polish your quotes
- Online quote acceptance — clients accept straight from the email
- Proof of acceptance & signature recorded onto the quote as a permanent record
- Quote status tracking — sent, viewed, accepted or declined
- Convert accepted quotes into invoices in one click
- Recurring invoices & automatic payment reminders
- Client management — all your contacts in one place
- PDF download & email send
- Mobile-first — create, send & track from your phone
- Dark mode and mobile app (PWA)
30-day free trial · then £1.99/month · cancel anytime
Quote XL
Premium project quoting for trades and contractors. Stacks on top of Full or Lite.
- Sectioned project quotes with headings, intros and outros
- Free-text scope of works blocks
- Document- and section-level attachments (certificates, schematics, RAMS)
- Stage payment schedules (deposit, interim, final balance)
- Provisional sums and prime cost allowances
- Optional extras (listed but excluded from the fixed total)
- Internal cost and markup tracking (hidden from the customer)
- Quote variations with customer approval flow
- Saved section library for reuse across quotes
- AI-assisted quote drafting and polishing
- Hide line prices option (show only descriptions and a single total)
- Customer signature and online acceptance
Account-wide · covers all your businesses
Additional Business
Run multiple businesses from one account. Stacks on top of Full or Lite.
- Separate business branding (logo, colours, email templates)
- Separate client lists and contacts
- Separate invoice and quote numbering sequences
- Separate business settings (VAT, payment terms, defaults)
- Per-business financial data and reports
- Switch between businesses instantly from the top bar
Charged per additional business
Pricing combinations
Add-ons stack on top of Full or Lite. All prices are per month, in GBP (£).
| Plan | Monthly cost |
|---|---|
| Full only | £4.99 |
| Lite only | £1.99 |
| Full + Quote XL | £8.98 |
| Lite + Quote XL | £5.98 |
| Full + Quote XL + 1 extra business | £13.98 |
| Lite + Quote XL + 2 extra businesses | £15.98 |
🇬🇧 InvoiceFlow is available to UK residents only. Only Full and Lite include a 30-day free trial — Quote XL and Additional Business are add-ons with no trial.
Common questions
Everything you need to know before getting started.
Your finances, finally under control
Join thousands of UK freelancers and small businesses taking the stress out of invoicing and accounting. Start your free trial — no card needed.
30-day free trial · from £1.99/mo · UK only · cancel anytime